HOMICIDE FAMILY INFORMATION & EVIDENCE ORGANIZER
After losing a loved one to homicide, keeping track of conversations, documents, questions, and updates can feel overwhelming.
This organizer gives families a practical place to record communications, keep notes, store digital materials, and follow up on questions throughout an investigation and court proceedings.
Use the sections you need, at your own pace. You do not have to complete everything at once.
WHAT YOU RECEIVE
• An editable Excel workbook with 13 clearly labelled tabs
• Eight organized digital folders for saving actual files
• Separate subfolders for court documents and Crown correspondence
• Instructions for getting started
• A clearly fictional worked example
• One ZIP download containing the complete package
WHAT THE WORKBOOK INCLUDES
Straightforward instructions for using the workbook, organizing files, preserving originals, and protecting sensitive information.
CASE DETAILS: Record your loved one’s name, police file number, investigating agency, designated family contact, and communication preferences.
IMPORTANT CONTACTS: Keep investigator, Crown, victim services, legal, and support contact details together.
COMMUNICATION LOG: Record police calls, emails, meetings, updates, questions discussed, agreed next steps, and follow-up dates.
INFORMATION & EVIDENCE REGISTER: Keep a record of photographs, recordings, messages, documents, and other materials. Record their source, dates, exact filenames, storage locations, and whether they have been shared with police. Add optional clickable file links in Excel.
MATERIALS SHARED WITH POLICE: Record what was provided, when, to whom, how it was delivered, and any acknowledgement or instructions received.
INVESTIGATION NOTES & TIMELINE: Use the Timeline Notes tab to record investigative updates, observations, recollections, and dated information. Identify the source and distinguish personal observations from information reported by others or remaining unconfirmed.
QUESTIONS & FOLLOW-UP: Keep outstanding questions, tasks, contact responsibilities, responses, and follow-up dates in one place.
COURT INFORMATION: Record the court location, file number, hearing dates, purpose of appearances, attendance arrangements, updates, and next dates. Include who confirmed the information and when.
CROWN COMMUNICATIONS: Record communications with Crown, including contact through victim services, questions raised, information received, and next steps.
COURT & CROWN DOCUMENT REGISTER: Track documents received, their source, exact filenames, folder locations, and any sharing instructions communicated to the family.
VICTIM SERVICES & SUPPORT: Record support contacts, referrals, appointments, assistance requested, and follow-up.
PERSONAL BELONGINGS LOG: Keep a separate record of belongings held by police, contact details, requests for return, instructions received, and items returned.
FOLDERS FOR YOUR ACTUAL FILES: The package includes ready-made folders for:
• Photographs
• Videos and audio
• Messages and emails
• Documents
• Materials shared with police
• Family notes
• Workbook backups
• Court and Crown documents
Save your files in these folders and record their locations in the workbook. Optional family reference numbers can help connect entries; they are separate from any police evidence numbers.
HOW TO USE
Download and unzip the package.
Save the complete folder in a protected location.
Open Family_Case_Organizer.xlsx in desktop Microsoft Excel.
Read Start Here and enter your case details.
Record communications and notes as needed.
Save digital materials in the matching folders and enter their locations in the register.
Keep a separate protected backup of the complete folder.
IMPORTANT INFORMATION
This is a digital record-keeping resource. No physical product is supplied.
The package provides folders on your own device; it does not include online storage, encryption, automatic backups, or investigative services.
This resource supports family organization in legal process. We do not provide legal advice.
Taxes included
